PT Air Asia Indonesia Tbk

1. Executive, Legal

Functional Responsibility :

• To conduct all legal activates of issues and documentation, including the impact of legislation and regulation on corporate activities in order to support the company to achieve seamless and smooth operations

Role Responsibility :

• Strengthen AirAsia brand image and customer advocacy
• Adopt AirAsia’s culture and follow AirAsia’s desired behaviour
• Ensure adequate self-development and training is undertaken to fulfil accountabilities

Functional Duties :

• Conducting timely and accurate legal advice, representation and related services such as litigation matters and legal due diligence in accordance with the operational framework and casework guidelines . In order to support organization’s needs in legal matters.
• Drafting and conducting on all external contractual needed by the company. In order to maintain commitment between parties and to manage cooperation in accordance with the agreed legal basis
• Managing license or permits of the company including preparing for renewal. In order to ensure the company can have seamless operations
• Ensuring changes to regulations of aviation and any other regulations related to legal and technical information of the main service of company are implemented accordingly. In order to keep the company compliance with the regulation

Role Duties

• Follow working procedures and ensure SOPs compliance
• Handling litigation cases as instructed by superior.
• Prepare and format legal and management reports.
• Maintain and update databases and tracking systems.
• Ensure efficient and effective administrative information and assistance.

• Preferably 2 years in related field experience (legal corporate / law firm) 

Education:

• Minimum Bachelor in Law (SH)

Training required for the position (if any):

• Airlines  regulation, TnC, aviation regulation or any related regulation
• Legal SOP

2. Manager, Accounting

Role Responsibility:

• Strengthen the AirAsia brand image, promote internal culture, ensure transparency, and uphold good governance. Develop talents and enhance staff capabilities through targeted training.

Functional Duties:

• Manage and lead a team to ensure efficient operational activities in the accounting domain.
• Oversee high-quality reconciliation and banking support services in adherence to policies and legislation.
• Supervise general ledger reconciliation, clearing, and risk resolution.
• Evaluate current business processes for enhanced effectiveness.
• Build and maintain business relationships with internal and external stakeholders.
• Act as a key contact point for external auditors.
• Provide technical accounting advice to key stakeholders.
• Develop the team through coaching and mentoring.
• Manage daily accounting operations, including:
• Month and end-year processes.
• Accounts payable/receivable.
• Cash receipts.
• General ledger.
• Payroll.
• Utilities.
• Treasury, budgeting.
• Cash forecasting.
• Revenue/expenditure variance analysis.
• Capital assets reconciliations.
• Trust account statement reconciliations.
• Check runs.
• Fixed asset activity.
• Debt activity.
• Monitor and analyze accounting data, and produce financial reports/statements.
• Establish and enforce proper accounting methods, policies, and principles.
• Coordinate and complete annual audits, provide recommendations, improve systems/procedures, and initiate corrective actions.
• Assign projects, ensuring compliance and accuracy.
• Establish and maintain fiscal files and records.

Role Duties:

• Lead SOP development and amendment to align with business objectives and regulatory requirements.
• Track operating progress against annual plans and KPIs, and develop action plans as needed.
• Lead identification of innovation and continuous improvement initiatives.

Traits:

• Proficient in computers, especially bookkeeping software and MS Office.
• High level of efficiency and accuracy.
• Willingness to comply with all local, state, federal, and company regulations.
• Attention to detail and the ability to analyze large amounts of data.

Merits:

• Minimum 8 years of related experience, preferably including 2-3 years in a Public Accounting Firm.
• Minimum Bachelor’s degree in Accounting.
• Experience in Statutory accounting and reporting.
• Excellent leadership and communication skills.
• Strong understanding of accounting, finance, and management principles.
• Experienced in using ERP.
• Training in Accounting Best Practices and Cost Accounting Management.

3. Financial Controller

Functional Responsibility :

• The Financial Controller specializing in Payment, General Ledger, and Tax oversees specific aspects of financial management within an organization, focusing on payment processing, general ledger maintenance, and tax compliance. She/ he is responsible for ensuring accuracy, efficiency, and compliance in these areas while providing strategic financial guidance to senior management.

Role Responsibility :

• Strengthen AirAsia brand image and customer advocacy
• Promote AirAsia’s culture within the organization
• Ensure transparency and promote good governance
• Develop and retain talents to groom next generation leaderships for department

Functional Duties :

• Report to the CFO with timely and accurate financial information
• Assist the CFO in presenting reports to senior executives, stakeholders, and board members

Internal Controls and Compliance:

• Create monthly and annual reports to identify results, trends, and financial forecasts
• Manage cash flow by tracking transactions and regularly reviewing internal reports
• Supervise and manage financial department staff, including accountants and financial assistants
• Establish and maintain internal controls related to payment processing, general ledger maintenance, and tax compliance to ensure accuracy, integrity, and regulatory compliance.
• Conduct periodic reviews and audits to assess compliance with policies, procedures, and regulations.
• Evaluate and decide corrective actions and process improvements to enhance efficiency and effectiveness.
• Ensure that all financial transactions are properly recorded, filed, and reported
• Establish and implement financial reporting systems to comply with government regulation and legislation
• Collaborate with auditing services to ensure proper compliance with all regulations

Payment Processing:

• Oversee payment processing operations, including accounts payable and accounts receivable.
• Ensure and monitor timely and accurate processing of vendor invoices, employee reimbursements, and customer payments.
• Review payment documentation, such as purchase orders, contracts, and invoices, to verify accuracy and compliance with company policies and regulatory requirements.
• Implement and maintain payment processing systems and controls to minimize errors and fraud risks.

General Ledger Maintenance:

• Evaluate the integrity and accuracy of the general ledger, including recording journal entries, reconciling accounts, and closing financial periods.
• Ensure compliance with accounting standards and regulations in recording financial transactions.
• Review and analyze general ledger accounts to identify discrepancies, variances, and opportunities for improvement.
• Collaborate with other departments to resolve accounting issues and discrepancies.

Tax Compliance:

• Oversee and review tax planning, compliance, and reporting activities, including income tax, sales tax, and other applicable taxes.
• Ensure timely and accurate preparation and filing of tax returns in compliance with tax laws and regulations.
• Coordinate with external tax advisors and auditors to support tax planning strategies and manage tax audits.
• Stay informed about changes in tax laws and regulations and assess their impact on the organization.

Financial Analysis and Reporting:

• Develop budgets and financial plans for the company based on research and data reports
• Review all financial plans and budgets regularly to look for cost reduction opportunities
• Conduct financial analysis to assess the financial performance and health of the organization, focusing on payment-related metrics, general ledger accounts, and tax liabilities.
• Prepare accurate and timely financial reports, including income statements, balance sheets, cash flow statements, and tax disclosures.
• Provide insights and recommendations based on financial analysis to support decision-making and strategic planning.

Role Duties :

• Develop long term plan and set high-level targets for the department to align with overall Group target and business plan
• Oversee annual plan and budget developments for the department including ensue budget adherence to the approved budget
• Develop and maintain good relationships with related business partners both internally and externally
• Monitor SOPs development and amendment to ensure all SOPs align with Regional standards and guidelines, and comply with regulatory requirement
• Track operating progress and result against annual plan and KPIs to ensure targets are met; provide supports as needed
• Support innovation and continuous improvement including promote best-practice within AirAsia
• Communicate with Regional’s management on related topics to develop good relationship and understand business needs

Traits :

• Planning, Open Minded, Achievement Orientation, Responsibility, Analytical Thinking, Developing Others, Teamwork, Delegation and Empowering, Good Example, Customer Driven
• Able to maintain high confidentiality
• Able to working in a diverse and matrix organization

Merits :

Minimum working experience:

• Relevant working experience (Years) 10 – 12 years in senior finance leadership roles
• 5 years or more Experience in auditing in Big 4

Education:

• Bachelor’s degree in Accounting, Finance, or related field; CPA or CMA certification preferred 

Professional qualifications:

• Proven experience as a Financial Controller or similar role, with specialized expertise in payment processing, general ledger maintenance, and tax compliance.
• Strong knowledge of accounting principles, financial regulations, tax laws, and reporting standards.
• Proficiency in payment processing systems, general ledger software, and tax preparation software.